posted 28th June 2024
In the dynamic world of business, the environment in which you work plays a pivotal role in your success. For many enterprises, a serviced office provides an ideal solution, offering flexibility, convenience, and a range of essential services. But how do you go about finding the perfect serviced office? Here are some tips and considerations to help you make the best choice.
Understanding Serviced Offices
A serviced office is a fully-equipped, ready-to-use workspace provided by an office provider. These spaces are available for rent on flexible terms, often including a wide range of services such as reception staff, IT support, meeting rooms, and cleaning services. This setup allows businesses to focus on their core activities without worrying about the administrative and operational aspects of maintaining an office.
Key Considerations When Choosing a Serviced Office
Location, Location, Location
The location of your serviced office is crucial. It needs to be convenient for both your employees and clients. Consider the following aspects:
- Proximity to Transport Links: Ensure the office is easily accessible by public transport and has good road links.
- Local Amenities: Look for nearby amenities such as cafes, restaurants, banks, and gyms, which can enhance the work-life balance for your team.
- Prestigious Address: A prime location can enhance your company’s image and provide a competitive edge.
Facilities and Services
Different serviced offices offer varying levels of facilities and services. Evaluate your business needs and choose an office that matches them. Key services to consider include:
- Reception Services: A professional reception team can enhance your company’s image and manage your calls and mail.
- Meeting and Conference Rooms: Ensure there are adequate and well-equipped meeting spaces for your needs.
- IT and Telecommunications: Check the quality of internet connectivity and availability of IT support.
- Kitchen and Breakout Areas: These spaces are essential for employee satisfaction and well-being.
Flexibility and Lease Terms
One of the main advantages of serviced offices is the flexibility they offer. However, the degree of flexibility can vary. Consider:
- Lease Length: Look for offices that offer flexible lease terms, allowing you to scale up or down as needed.
- Expansion Options: Ensure the office can accommodate your growth plans.
- Exit Terms: Understand the conditions for terminating your lease early, should your circumstances change.
Cost and Value for Money
While serviced offices can be cost-effective, it’s essential to understand what is included in the price. Compare different providers and look for transparency in pricing. Key points to consider include:
- Included Services: Make sure you know which services are included in the rent and which are additional.
- Hidden Costs: Watch out for any hidden fees, such as setup fees or charges for using certain facilities.
- Value for Money: Assess whether the office provides good value for the services and facilities offered.
Security and Maintenance
The safety and upkeep of your office environment are paramount. Ensure that the serviced office provider has robust security measures and a reliable maintenance team. Key aspects to look for include:
- 24/7 Security: Check for security personnel, surveillance cameras, and secure entry systems.
- Regular Maintenance: Ensure the office is well-maintained and any issues are promptly addressed.
- Health and Safety Compliance: Verify that the office complies with all relevant health and safety regulations.
Making the Final Decision
Once you have narrowed down your options, visit the shortlisted offices in person. Pay attention to the atmosphere, the professionalism of the staff, and the overall environment. Speak to current tenants if possible, to get their feedback on the provider.
We know from experience that this is much easier said than done! That’s why some of the UK’s leading businesses work with us to help them.
By understanding your needs and those of the business we will provide you with a comprehensive report of suitable workspaces that meet the brief. This isn't just location and budget, it's about culture fit, the look and feel as well as ultimately the required flexibility. We would then accompany you and any other stakeholders on viewings of your preferred buildings as well as arrange subsequent viewings of those shortlisted options. Finally, we would negotiate the best deal on your desired space and take care of any issues on your behalf. All free of charge.
